[China Glass Network] Document review is a crucial process aimed at verifying that all relevant documents—whether they are clamped and prepared—comply with the terms of the letter of credit (in case of payment under a letter of credit) or the contract (in non-letter of credit scenarios). This process involves careful examination, identifying any discrepancies, and making timely corrections to ensure secure foreign exchange collection. Timeliness is one of the fundamental requirements for document review. Reviewing documents promptly allows for the early detection and correction of errors, thereby preventing work from falling into a passive state due to delayed verification. Comprehensiveness is equally important. The review should be conducted from the perspective of ensuring safe foreign exchange collection and full compliance with the contract. On one hand, each document must be thoroughly checked against the letter of credit and contract to avoid any oversight of discrepancies. On the other hand, any issues identified should be properly addressed by maintaining strong communication with relevant departments to ensure swift and appropriate resolution. The principle of “strict compliance†must be followed to achieve “one-to-one matching†between documents and certificates. The consistency and accuracy of the documents serve as the foundation for secure foreign exchange collection. Even minor discrepancies in submitted documents can lead to irreparable losses. The basic methods of document review include vertical and horizontal reviews. Vertical review involves examining the specified documents based on the letter of credit or contract, ensuring that all content strictly adheres to its terms, thus achieving "one-to-one" matching. Horizontal review, on the other hand, focuses on other required documents centered around the commercial invoice, ensuring that all related information is consistent and achieves “document-to-document†matching. These reviews are typically conducted by the issuer or reviewer, but for added security, all documents should undergo thorough scrutiny. Key points of document review include: 1. **Comprehensive Review**: - Ensure all required documents are complete, including the correct number of copies. - Verify that the document names and types meet the required standards. - Confirm that certain documents are certified as needed. - Check that descriptions of goods, quantity, amount, weight, volume, and shipping marks are consistent across all documents. - Ensure that the dates of issuance or submission meet the required deadlines. 2. **Classification Review**: - Check that the drawer’s name and address on the draft are accurate. - Confirm that the amount written in both figures and words matches. - Ensure that the payment term aligns with the letter of credit or contract. - Verify that the draft amount does not exceed the credit limit; if “about†is used, it should be within 10%. - Ensure that the drawer, payee, and payer comply with the letter of credit or contract. - Check that the currency on the draft matches that of the letter of credit and invoice. - Confirm that the ticketing clause is correct and that the letter of credit or contract number is accurately mentioned. - Check whether endorsement is required. - Ensure that the draft is signed by the drawer. - Confirm the correct number of drafts, such as “only one†or “two copies.†3. **Commercial Invoice Review**: - The person in charge must follow the letter of credit guidelines. - The issuer must be the beneficiary. - The description of goods must fully match the letter of credit. - The quantity must conform to the letter of credit. - Unit price and terms must align with the letter of credit. - The number of copies must meet the letter of credit’s requirements. - All required indications and certifications must be included. - The invoice amount must not exceed the credit limit; if “about†is used, it should be within 10%. 4. **Insurance Documents Review**: - Insurance policies must be issued by an authorized insurance company or agent. - The coverage must match the letter of credit. - All required insurance details must be included without omission. - The type of insurance document must align with the letter of credit, unless otherwise stated, in which case insurance broker-issued documents may not be accepted. - Ensure that the number of insurance document copies is complete. If multiple originals are issued, all must be submitted unless otherwise specified. - The currency on the insurance document must match that of the letter of credit. - The number of packages, weight, and other details must match the invoice and other documents. - The means of transport, port of departure, and destination must align with the letter of credit and other documents. - The insurance period must cover the entire transportation process.
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